Accounts Payable & Invoice Processing Automation

WebDocs by RDM improves the operation of any organization by connecting users with the information they need to work more efficiently and effectively.

Benefits of WebDocs

Audit Preparedness
In using WebDocs for your invoice management, all invoices and documents pertaining to those invoices (POs, check requests, receiving documents) are cataloged and accessible only by those with the set permissions.

Reduction in Processing Time
WebDocs customers reduce their invoice processing and approval time from weeks down to just days. For those who benefit from early payment discounts, the ROI in time savings alone pays for the system in the first couple of months.

Quick Implementation to Spur ROI
We will have your system implemented and ready in 30 days or less, barring any elected enhancements. The faster we get you up and running, the sooner you’ll realize the power of WebDocs and the turn-around speed to ROI.

Standardized Process Across all Locations
WebDocs workflow lets you dictate the approval and payment process of your invoices, ensuring one consistent process across all departments and locations.

Swift Adoption
Our contemporary interface design makes it easy to adapt to automation technology and directs you immediately to your assignments upon login.

Solution Enhancements for WebDocs

In addition to standardizing your accounts payable process, WebDocs can enhance your experience by implementing advanced integrations and incorporating automation around check requests, workflow escalations and email notifications.

Advanced, Direct Integrations
Once an invoice is approved for payment, WebDocs can export the invoice and line item data via CSV into any system, as per common integration practice. If, however, you require a direct integration, we’ve got you covered there, too. WebDocs routinely integrates with a variety of ERP and accounting systems. A short discovery call will help us to better understand your needs and how we can most effectively integrate with your current systems.

Customized Workflow
In addition to the standard accounts payable workflow, other workflows can be combined to satisfy a more complex process. Escalations, for example, could be added to any approval and payment process so that if a certain individual fails to take action on an invoice within a specified time frame, that action can be escalated to a level above the approver or to a different approver altogether.

Another option would be to offer a check request form and accompanying approval process to streamline the request process. This form is accessible by both users within or outside of the WebDocs system.

Notifications
With WebDocs, vendor and users alike can receive various email notifications to keep them up-to-date on how quickly their invoice is progressing toward payment. These notifications can be customized and can vary depending upon the recipient.

If you would like more information on how to increase productivity with accounts payable processing and invoice processing automation, please give us a call at 215-953-5175 or Contact Us. We will be happy to help you find the best solution for your needs.