Blog Posts by RDM

The Benefits of Off-Site Medical Records Storage

| | Document Storage, Medical Records

A patient’s medical records are bits of delicate, private, sensitive information. Laws require it and any individual patient deserves the utmost in care and respect for their personal medical data. Many offices still operate under an at least partial paper system, or simply have a room of aged archive. In this the digital age, converting paper records to electronic is an all-encompassing and time consuming task—it simply may not be within your offices’ budget and resources to make this conversion swiftly.

Then there is the matter of medical records consuming a massive amount of space in your office. Filing cabinets, filing-wheeled-moving-wall contraptions occupy an area that could be filled with a couple more desks for your administrative team or could well be taken a couple of more patient rooms.

Resource Data Management (RDM) offers off-site medical records storage throughout Delaware, giving you the opportunity to declutter your office. In addition to off-site storage, RDM offers rapid document retrieval (within four hours or next business day), immediate access to your information (24/7, 365), secure document shredding and scan On Demand Services.

Secure document scanning and storage alleviates the stress and hassle that can come from proper on-site medical record storage. Our professional team knows how to handle your medical records so there are no data breaches. Our team knows how to accurately and thoroughly scan those records, and we know all of the rules that dictate how long those records should be stored.

You can rest easy knowing your office’s medical records are in our hands. We can even help you get the right kind of imaging software so any time your office needs to access your records, they are available to you within a few simple mouse clicks and commands.

There are plenty of advantages your office will enjoy when you hire us for our medical record storage services.

  • You could save space in your office. Large filing cabinets and other storage units will be a thing of the past.
  • You could save money on printing supplies like paper, ink and printer parts.
  • You could save time because accessing your patients’ medical records will be easier and faster: no more time spent rifling through files and other documents to get the records and information you need.
  • Your staff will not have to spend as much time filing or trying to find the records and charts they need.

To find out how RDM’s Document Storage Services can help your DE, NJ and/or southeastern PA business in medical records storage, request your Free Records Management Analysis Today. One of our Solutions Consultants will be glad to discuss your requirements and provide you with a cost-effective quote for outsourcing your paper storage and reclaiming your space. Feel free to contact us or call at 215-953-5175.

FAQs about EMR Scanning

| | Medical Records

resource data management EMR scanning ReadingResource Data Management offers EMR scanning for Reading medical practices and offices. Throughout our years in business, we’ve heard many different questions about our EMR scanning process, its benefits and all it entails. Here are a few of the questions we hear the most and our typical responses.

Q: What are some of the benefits of hiring you for your EMR scanning services?

A: When you hire us for our EMR scanning services, you and your employees will enjoy many different benefits. Your office will save money on paper and printing supplies, and your office will also save space since you will not have to store most of your records on-site in your office anymore. That space can be used for other purposes! Not only that, your office staff will have an easier time finding the EMR they need, and your patients might enjoy shorter waiting times.

Q: Why should I hire you over your competition?

A: Resource Data Management prides itself on our secure chain of command. From the moment we receive your records and other documents for scanning, you will never have to worry that they fall into the wrong hands. All of our employees are well-trained on how to make sure these records stay confidential. After the EMR scanning process is done, the electronic records will be stored securely and the only people who will be able to access them are you and the staff members you designate.

Q: How do I know these records will stay secure and confidential?

A: As we mentioned, our staff members all know how to safely and securely handle your records. We can help you choose the best type of imaging software for your office’s wants and needs.

These are just a few of the questions we hear the most about EMR scanning. Of course, we are always happy to answer any other questions you have about this process and how we make sure your records are always safe and confidential. After all, we understand that you already have a lot on your plate! The security and confidentiality of your medical office’s records should not be a concern for you, and it won’t be when you hire Resource Data Management.

For more information on EMR scanning in Reading or the surrounding areas, call Resource Data Management at 215-953-5175, or you can contact us and set up your Free Records Management Analysis.

Improve Efficiency with Electronic Medical Records Scanning

| | Medical Records

electronic medical records scanning pa resource data managementElectronic medical records scanning at your PA office can drastically increase efficiency. If you’re worried about how to implement a new scanning procedure, it’s good that you’re looking into it further. After all, you’ve probably collected information and data from your patients the same way for several years, and you’ve probably stored this information and data the same way for just as long.

Hiring an electronic medical records scanning service like Resource Data Management means you will still have to collect this information and data from your patients, but the way you store this information will be different. Our service will handle the scanning and storage of your important documents, and we will make sure it is all available for you to access whenever you need to get it. We can even help make sure you get the right document imaging software for your needs. The software will not be difficult to learn how to use either. Your office staff will not have to worry about hours and hours of training on these new procedures.

Of course, you will see savings on your printing supplies like ink and paper, and you might not even have to have your printer serviced as much as you used to (since you’re not using it as much as you used to). You will probably see some savings there as well (both time and money).

When it comes to getting the records for your patients, your staff will not have to spend as much time digging around filing cabinets and trying to find what they need. This could help streamline your office and make patient waiting time decrease. This could also lead to happier patients since their time in the waiting room will be minimized – which is always welcomed when your patients aren’t feeling their best for one reason or another!

Finally, saving space also means your medical office will have more room for other, more necessary equipment or you might be able to use that space for additional desks for new employees or staff members.

These are just a handful of ways that electronic medical records scanning can help improve efficiency in your office!

Are you interested in getting more information on electronic medical records scanning in PA? Call us at Resource Data Management at 215-953-5175, or you can contact us and set up your Free Records Management Analysis.

Top Three Advantages of Using a Document Scanning Service

| | Document Scanning

document scanning service Harrisburg resource data managementMore and more people are going paperless today in their personal and professional lives. Thanks to the Internet and ever-expanding technology, it is easy to keep everything filed away electronically. Maybe you’re still not sure if you should look into a document scanning service for your Harrisburg office, so here are a few reasons you should consider making the switch.

Save space

Let’s face it: your paper files are probably taking up a lot of space in your office. Each file needs to be tucked into some type of filing system (usually a large metal or wooden cabinet). Those cabinets take up precious floor space in your office. Now try to imagine that space without a bunch of filing cabinets. What would you use it for? More desk space? More space to walk around in? That vision could become a reality when you hire a document scanning service like ours. Simply go through your files, pull the ones you want scanned and shred the rest. Suddenly, you will have a lot more free space in your office for other, more important uses.

Save money

Think about how much you are spending paper, ink and other printing supplies each month. Think about how much paper your office uses to print out records and other important files. Hiring a document scanning service could help your office save money on those supplies, and your office will use a lot less paper too. Not only will your office supply budget be thanking you, but Mother Earth will be thanking you as well.

Improve security

With a document scanning service, you will not have to worry about where you put that file or whether or not you remembered to lock the filing cabinets. Our services are secure and confidential, and we employ every method we can think of to keep your data and records as safe and secure as possible from security breaches and other security-related issues. You will not have to worry that the wrong hands are on your files or that your confidential records are being seen by someone who shouldn’t be seeing them.

These are just a few reasons you should learn more about our document scanning service. When you call us, we can tell you even more.

If you would like more information on our document scanning service near Harrisburg, call Resource Data Management at 215-953-5175, or you can contact us to get a free Records Management Analysis.

Should Your Medical Office Go Paperless?

| | Document Scanning, Medical Records

electronic medical records scanning New Jersey resource data managementWith today’s advances in technology, you might be wondering if you should outsource your electronic medical records scanning. Many New Jersey medical offices are going paperless, so you might be looking into doing this too. There are many different advantages to going paperless, so here are a few things to think about when you’re starting to research this process.

First, start by speaking to your office staff. Listen to any concerns they have about electronic medical records scanning and storage. Is anyone concerned that they might not be able to learn the new technology? Does anyone have security concerns that should be addressed? Make sure everyone is on board with this new method of EMR scanning and storage, and listen to the concerns of anyone who is not. Ultimately, if you are the office decision-maker, then it is up to you. But letting your employees have a say can do a lot to ensure everyone is on board and goes along with the new process.

If you make the decision to go paperless, have another team meeting. Make sure everyone on your staff knows that you will be looking into outsourcing your electronic medical records scanning, and reassure everyone that they will get the proper training to access the records.

Keep in mind that when you go paperless, your office’s transition might be a bit rocky at first, but once everyone knows how to use the system, it should make life a lot easier. For example, have you ever had to delay a patient’s appointment because his or her chart couldn’t be found? Going paperless means this issue is a thing of the past because you won’t have to worry about where to find the chart. You can access all of your patients’ information through a special type of imaging software. If you are unsure of what type of software to purchase, let us know when you contact us to learn more about our electronic medical records scanning and storage services. We can help you pick out the best one to suit your office’s needs.

Finally, you will never have to worry that a note about a patient will be misplaced in the shuffle of paperwork and other patient records. Every note about a patient can be entered into the electronic system, ensuring nothing is inadvertently lost.

Would you like more information on electronic medical records scanning in New Jersey? Call Resource Data Management at 215-953-5175, or you can contact us for a Free Records Management Analysis.