Blog Posts by RDM

Paper to Digital: The Challenges of Medical Record Storage

September 30, 2015 | Resource Data Management | Medical Records

As technology advances and laws and regulations change, more and more medical offices and businesses are going digital when it comes to their records, data and documents. After all, file cabinets and paper files take up valuable space; printers, ink and paper cost money and many businesses and medical offices are always busy, so finding the time to retrieve files and put them away can be difficult. Resource Data Management can help with medical record storage in Trenton, and we can think of several challenges our clients can sometimes face when going from paper to digital.

In some offices, records and files are stored in several different locations throughout the office. This means finding those files or records can be difficult, especially if you don’t know where to start looking. Digital medical record storage eliminates this problem because all of your records are stored in the same place.
Document and medical record storage can get pricey if these records and files are stored in separate locations. Not only are you using up money on paper and printing supplies, but your employees are also using up precious work time trying to find the files or records they need to do their job. You can free up time and money with digital medical record storage from Resource Data Management.
Your patients might not have to wait as long for care, and digital medical record storage could also help cut back on mistakes and inconsistencies with patient care. That does not just benefit you and your office: it also benefits your patients and helps you give them a higher level of care.
There are a variety of state and federal laws and regulations that govern medical record storage. It is a lot to think about, and you could be fined if you do something wrong, even if it was a legitimate mistake. But medical record storage from a service like ours can help cut back on those types of problems. It also helps with patient confidentiality and keeps your records, files and data secure from a break in or other a similar issue.

These are only some of the challenges a medical office can face. Digital medical record storage can help make life easier for you, your employees and your patients.

Would you like more information on medical record storage in Trenton or any of the surrounding areas? Call Resource Data Management at 215-953-5175, or you can contact us and set up your Free Records Management Analysis.

Scanning Electronic Medical Records

August 31, 2015 | Resource Data Management | Medical Records

If you are looking for more information about electronic medical records scanning in Harrisburg or the surrounding areas, you have come to the right place. We specialize in document scanning and storage, and we can think of several reasons you should have this service done by Resource Data Management. Here is a brief overview of how we take care of just about every electronic medical records scanning job we are hired to do.

The first thing we do is meet with you to figure out exactly what kind of electronic medical records scanning you need done. We will talk to you more in depth about your wants and needs. We can even give you a free records management analysis so you can learn more about our document scanning and storage services.

From there, we will then work with you and your staff to make sure the documents are securely transported to our facility. We will be sure that you have access to these files during this part of the process. And we will take great care to ensure all of your records are included and stay organized.

When our electronic medical records scanning facility receives your documents, we will inventory the information, keeping careful records of each one to ensure none are accidentally overlooked or missed.

Then it is time to prepare your records for scanning. This can sometimes be the longest part of the process, depending on the amount of records that need to be scanned and other factors, like how long it takes to remove staples, paper clips or other fasteners. We will also keep a careful eye out for ripped or torn pages and will repair them before we begin scanning.

We will then begin the electronic medical records scanning process. This is done very careful using our in-house quality control measures to ensure the scanning is done thoroughly and accurately. Every image will be carefully reviewed to make sure nothing is missed.

Finally, we make sure to take the necessary steps to carefully index your records and documents, making it easy for you and your staff to find the records you are looking for when you need them. We can even help you find the best imaging software for your medical office’s needs.

If you would like more information on electronic medical records scanning in Harrisburg, call Resource Data Management at 215-953-5175, or you can contact us to get a Free Records Management Analysis.

FAQs about Medical Records and Medical Record Scanning

July 20, 2015 | Resource Data Management | Document Scanning, Medical Records

In this day and age, it is more important than ever to stay up to date on the laws and regulations that oversee medical records, their confidentiality and how they should be stored. And because one of the services we offer is medical record scanning for Wilmington doctors’ offices, we thought we would take the time to answer some questions about this service, the benefits it offers and why it is so important.

Q: What advantages does a medical record scanning service offer to me, my employees and my patients?

A: There are many different benefits of medical record scanning services like Resource Data Management’s. For one thing, your office will save money on printing supplies like ink, paper, equipment and more. You will also enjoy having more space in your office because medical record scanning eliminates the need for most of your filing cabinets. You can also rest easy knowing that you are adhering to HIPAA requirements and that your records are in a safe, secure and confidential storage environment.

Q: How long do medical records need to be retained?

A: The retention period varies state by state. The best way to find out the answer to this question is by contacting the government agency in your state that oversees medical records. Generally, that will be your state’s department of health or a similar agency.

Q: How do I retrieve my records and files after they have been sent to you for medical record scanning?

A: Most of our clients use imaging software to access the records they need at the touch of a button. You get instant access to the information you need when you need it. We can help you select the best imaging software for your office’s needs.

Q: What are some of the steps you take to ensure the medical records stay confidential and secure?

A: We use encryption and other security measures to ensure your records stay safe. And the paper files themselves are stored in our secure warehouse. And we make sure that all of our employees are fully trained in how to keep these documents safe and confidential.

We hope you learned a few new things about medical record scanning. If you have any other questions, please do not hesitate to contact us and ask!

If you would like to learn more about medical record scanning in Wilmington and the surrounding areas, call Resource Data Management at 215-953-5175, or you can contact us to set up a Free Records Management Analysis.

The Many Benefits of Medical Record Storage

June 15, 2015 | Resource Data Management | Document Storage, Medical Records

As a company that offers medical record storage in Delaware, we can think of several different reasons you should look into this type of service for your medical office. We are one of the best document scanning and storage services in this area, so here are a few of our favorite reasons you should call us to learn more about our medical record storage services.

Perhaps the most important reason is your ability to control who has access to this information. You can designate who can look at the records, and you never have to worry that your confidential data and records have been breached. Depending on the type of data breach, your office could face some hefty fines if this ever happens. Medical record storage from Resource Data Management gives you the peace of mind you deserve, knowing your confidential records will stay confidential.

Another great reason is that medical record storage from Resource Data Management is a space saver. Gone are the days when filing cabinets and shelving take up valuable floor space. Your medical records and other documents can be stored off-site, and we can help you find the best imaging software to access those records any time you need them. You will not have to spend even just a few seconds trying to pull the hard copy file out of your filing cabinet, and no one will have to take on filing duty at the end of the day. This also means medical record storage is a great time saver too.

Our medical record storage service can also save you money over the long term. You will not have to spend as much money on smaller items, like file folders and paper clips. But you could also see some long term savings on printer supplies like ink and paper. And you will never have to worry about buying another filing cabinet and trying to figure out where it will fit.

These are just a few reasons your medical office should look into medical record storage through Resource Data Management. Contact us today and we can give you even more reasons, plus we can answer any questions you have and address any concerns you might have.

Are you interested in learning more about our medical record storage service in Delaware? Call Resource Data Management at 215-953-5175 or you can contact us to set up your Free Records Management Analysis.

Frequently Asked Questions about Document Storage

June 4, 2015 | Resource Data Management | Document Storage

As a company that offers document storage to Delaware businesses, we are often asked the same questions about our services and how they can benefit business owners and managers. Here are a few of the ones we hear the most frequently and our responses to them.

Q: I’m worried about how I’ll access my documents after they’ve been put into document storage. How can I still get my files and documents when I need them?

A: Your documents and files will still be readily available to you after you have hired us for our document storage services. You will have access to them any time you need them. We can assist you in purchasing the best imaging software for your needs. And we can also discuss other options with you.

Q: I have a scanner at my office. Why should I hire you to scan and store my documents?

A: Sure, there are plenty of scanners on the market. But our scanners are commercial grade and high speed, which means not only are the documents scanned at a faster rate, but they are also a higher quality scans. Plus, we have people in place who watch every scanner to ensure each page gets scanned properly and clearly. So our document storage and scanning services are probably faster and more accurate than what you could do at your office.

Q: Can I still keep my paper files and documents even after I’ve hired you for document storage?

A: Of course. They are your documents. But you can easily get rid of the paper when you are ready. You will see that our document storage services are quick, confidential and accurate. So you might decide that going completely paperless is your best bet.

Q: What sets your document storage services apart from the competition?

A: Simply put, it’s our attention to detail and our accuracy. Plus, we make sure that all of the documents in our document storage are secure and confidential. We want our clients to rest easy knowing their documents are safe from the threat of a data breach. We realize that a lot of these records are meant to be fully confidential, and we want everyone who hires us for document storage to have the peace of mind that they deserve knowing their files and data are safe.

Are you interested in learning more about document storage in Delaware? Call Resource Data Management at 215-953-5175 or you can contact us to set up your Free Records Management Analysis.