Blog Posts by RDM

Accounts Payable Processing Strategies for Success

February 12, 2021 | Resource Data Management | Accounts Payable Processing

As a leader in your organization, you are always looking for ways to improve your business and make a profit. And that most definitely includes the accounts payable department. As the experts in accounts payable processing for Reading PA and the surrounding areas, we’ve outlined how to get the best return on your investment with new software and automated processes.

So as you already know, it’s essential to ensure that your suppliers are paid on time, without errors or worries. And, it’s important to find a solution that cuts costs drastically while streamlining invoices and payments, thus enabling you to take advantage of new opportunities to grow and expand on your business. New accounts payable processing from RDM, can help you do just that. We understand that accounts payable departments have the responsibility to ensure vendor and supplier invoices are processed, approved, and paid on time, to keep the business moving. And our automated services are here to help streamline every step in the process for an easier, more secure way to do business.

Here’s how:

Invoice automation. An automated invoice solution virtually eliminates the risk of fraud and gives your AP department complete control of the invoice approval process. Invoice automation also enables remote approval processes, multi-factored approval workflows, email notifications to approvers when an invoice is received, flags for missing or updated information, custom character and field scanning, notifications for extreme variations in amounts, duplicate invoice alerts and more.
Payment automation. Payment automation increases productivity within the department by saving time and resources. It also allows businesses to eliminate most, if not all, of their accounts payable check printing while enabling remote business continuity check printing as needed.
Audit preparedness. All invoices and documents pertaining to those invoices such as POs, check requests and receiving documents are cataloged and accessible only by those with the set permissions.
Customizable. WebDocs workflow from RDM allows you to customize the approval and payment process of your invoices, ensuring one consistent process across all departments and locations.

Here at Resource Data Management, we offer an accounts payable processing system that works. WebDocs by Resource Data Management is designed to improve the operation of any organization by connecting users with the information they need in order to work more effectively and efficiently.

If you have questions about accounts payable processing for your Reading PA area company, please give us a call at 215-953-5175 or Contact Us.

The Easy Way to Recycle Those Old X-Rays

December 29, 2020 | Resource Data Management | X-Ray Recycling

Like most areas of imaging, X-rays have gone digital, but there are still large quantities of old, silver-based X-ray film filling up storage space in hospitals and radiology centers all over the country. Do you manage such a practice? Just as vinyl records still have their fans, silver-based films remain in use in some parts of the imaging industry. So if you’re a Tr-State area business – whether it be a hospital, a radiology clinic or any other health service that uses X-ray imaging, then you could be sitting on a pile of X-rays or other types of silver-based film that could be recycled. As the trusted name in x-ray recycling for PA and the entire area, we’ve put together a simple guide for businesses that explains how you can easily clean up on your X-ray film and recycle it.

Professional X-ray Recycling

Contact the experts at Resource Data Management or fill out our online form. One of our X-ray film recycling specialists will obtain the details of your film recycling requirements and the volumes involved. We will arrange the pickup of your film.

Why Recycle

X-ray recycling is simply the right thing to do for not only for the environment, but for your patients as well. The main component of an x-ray film is PET plastic, and it is coated with silver, a rare earth mineral and the precious metal we are all familiar with. So, throwing away an x-ray means you are putting PET plastic and silver in the trash, which ultimately goes to a landfill.

Why Recycle with RDM

At RDM we are HIPAA-compliant and can recycle all kinds of x-ray film such as medical, veterinary films, expired or scrap x-ray film, all kinds of developed, discarded films, outdated, old, exposed or even new, unexposed x-ray film.

With X-ray recycling we offer terminal systems and recirculating silver recovery with state-of-the-art equipment and unique systems to assist our customers in achieving environmental compliance.

Simply contact the professionals here at Resource Data Management and we can tell you all about the X-ray recycling process, how it works and how you can get started recycling your X-rays.

Are you ready to learn more about X-ray recycling as well as the many other services we provide? If so, give us a call here at Resource Data Management at (215) 953-5175 or contact us online for a free analysis! We can answer any questions you have about X-ray recycling for your PA area office.

With the Current Situation, Is Your Accounts Payable Team Able to Keep Up?

October 28, 2020 | Resource Data Management | Accounts Payable Processing

It is common knowledge that the current situation is putting extra demand on businesses around the globe. It seems like everyone is affected one way or another by the pandemic; whether working from home or in the office. As time goes by and invoices pile up, the remote workforce is becoming more of a challenge than ever before, especially for accounts payable departments. It is becoming more and more difficult to get invoices out for proper review and approval in a safe and timely manner. Many understand that we are in difficult times however, some accounts payable staff are still struggling with getting invoices approved in antiquated systems.

By utilizing an automated online accounts payable processing system like ours at Resource Data Management, organizations are able to manage the payables process much more efficiently than if they had to shuffle paper around. At RDM, we can help with AP processing for your Reading PA or surrounding area business. As a reputable document scanning and management company, we understand the challenges you face and offer a service to make your business all it needs to be. Thanks to WebDocs, we are able to simplify your accounts payable processing procedures. Not only can we make managing accounts payable procedures more efficient, but our approach is easy to implement and completely customizable based on need and workflow. Both vendors and users are able to receive notifications on the progress of their invoices and payments and can be set up for exporting data into invoices or line item data.

And, because our interface design stays up to date, it is simple to set up and begin using. Better yet, we can have your system implemented and ready in less than a month, so long as there are no unforeseen hurdles or desired enhancements.

By having everything in one place, it is easier for those who are given access to catalog and retrieve the information. Plus, you will have a digital trail of any changes – who authorized payments, what was authorized, when it was authorized and why the payment was made, or not.

Rather than each branch, division or work-at-home individual having a different way of doing things, using WebDocs for accounts payable processing practices means everyone is doing things the same way.

Ready to get started? At Resource Data Management, it is our goal to help you have the most efficient and effective AP processing system available for your business in Reading PA, or the surrounding tri-state area. If you have questions about implementing the WebDocs system in your company, please give us a call at 215-953-5175 or Contact Us.

The Lifecycle of Records Management

August 18, 2020 | Resource Data Management | Records Management

Nowadays, going paperless is no longer revolutionary, but the best practices standard. More and more companies are going paperless for a variety of reasons. But beyond cost savings and reduction in environmental impact, there is much about proper records management many people are unaware of. For example, did you know that records management has a lifecycle? As the trusted name in records management for Wilmington and the surrounding areas we would like to tell you more about it!

In records management, there is a lifecycle that corresponds to the stages that each record undergoes. This lifecycle covers everything from the creation of a record to its disposal. Different policies and procedures exist at each phase. It begins with the creation of the document and ends with disposal or preservation of it. Different programs, software, and educational materials may use different names for the phases, but they are basically fixed and operate concurrently and continuously. Here is its typical order:

1. Creation. The first phase in a record’s lifecycle, creation involves the receipt of a record and classification of it as a record in an organization’s records management system. Ensure that you create records correctly, which means including the right information and using the proper format.

2. Use & modification. This is when people use and modify am active record. Active records are those that are in current use and often within close physical proximity to the people using them.

3. Protection. As the record or document is in use It continues as a record, and you must maintain and protect it from several things, including unauthorized access and damage. Those who need records on a regular basis must have easy access to them. We can help you keep your records safe in all phases of its lifecycle with our records management services. Even if someone is not regularly accessing an inactive record, you must maintain and protect it.

4. Maintain. The length of time that you must maintain a record differs based on several factors, including company policy and government rules and regulations. You need to keep some records forever and, therefore, institute an archival process at some point.

5. Dispose or archive. At the end of a record’s lifecycle, the records management team must decide whether to destroy or preserve the record. Within records management, systems exist to determine what happens to each record and when. Our records management can offer comprehensive document storage for documents you’d like to keep and proper disposal of those you no longer want.

Ready to get started? For more information about records management in Wilmington or anywhere you are in the Mid-Atlantic area, call Resource Data Management at 215-953-5175. Or you can contact us to get a Free Analysis.

How Accounts Payable Processing by RDM Can Simplify How You Do Business

June 15, 2020 | Resource Data Management | Accounts Payable Processing

With everything going on right now; new operating and cleaning processes, remote working, re-openings and more, it is essential to simplify and streamline what you can. One of the best and easiest places to start is the accounts payable department. Here at Resource Data Management we specialize in accounts payable processing for New Jersey and the entire Tri-State area and we are excited to tell you more about this wonderful, time saving service.

Why accounts payable from RDM? First of all, processing accounts payable manually is extremely time-consuming and prone to human error such as data entry error, invoice matching errors, and some other lost opportunities. Not so with automated accounts payable processing. Automating the entire accounts payable process can minimize time spent on data entry and eliminate the need to reprocess invoices due to human error.

With automated accounts payable processing you can free up usable space and improve efficiency, automate labor-intensive and error-prone accounts. At some point, every business reaches a point where manual hard-copy invoicing becomes too inefficient to continue. That’s where the expertise of RDM accounts payable processing comes in. By moving to our automated accounts payable system you can lower costs, increase efficiency and promote productivity.

With our easy to use accounts payable processing program, we can help streamline AP to align better with your business’ unique wants and needs. Thanks to WebDocs, we are able to simplify your accounts payable processing procedures. Not only can we make managing accounts payable procedure more efficient, but our approach is easy to implement and completely customizable based on need and workflow.

By outsourcing your AP processing to RDM, you can enjoy many great benefits including quick implementation, paper savings, reduction in processing time, audit preparedness, standardized process and much, much more!

Ready to take one more time-consuming item off your plate? Let’s get started with accounts payable processing for your New Jersey business! Contact RDM today. As a reputable document scanning and management company, we understand the challenges you face, and offer a service to make your business run more efficiently. At Resource Data Management, it is our number one goal to help you have the most efficient and effective accounts payable processing system available for your business in New Jersey or the surrounding tri-state area. If you have questions please give us a call at 215-953-5175 or Contact Us.