Blog Posts by RDM

Document Scanning Can Allow Even the Most Traditional Workplace to Go Remote

| | Document Scanning

As we navigate the uncertainty of the coronavirus (COVID-19), many of us are reevaluating the safety and efficiency of our workplaces. A good percentage of workers are now working remotely and businesses are deciding whether it’s a move that should remain permanent. How did your business fair the transition to working from home? It is possible to get even the most traditional workspace to go remote. Our tried and true services can help you overcome even the most ‘traditional’ objections.

document scanning reading pa

Modern technology is making remote working increasingly easier to manage, and since the rise of the internet we have seen developments in cloud-based technologies and mobile apps that can help develop a document environment that works seamlessly, wherever your workforce is. As the trusted name in document scanning for Reading PA, we would like to help your business prepare to take your physical documents online and prepare for uncertain times. 

Even before COVID-19,  it was becoming more and more common for employees to work remotely, away from the traditional office environment. As industries today move away from physical records and begin to embrace digital document storage, the benefits to document scanning continue to grow. When you begin looking into document storage and scanning, you might think you will have to go completely paperless. However, we can actually tailor our document storage services to fit you and your company’s specific needs. We offer physical off-site storage of documents with rapid document retrieval and immediate access to your information. With document scanning you can have files accessible to your employees wherever their workplace may be.

Document scanning can also safeguard your important information. When you would get a hard copy file, it would probably pass through several different hands. It could then sit in a box or out on a desk for hours or even days, where anyone could see it and have access to it. However, with document scanning, we use encryption and other secure measures to make sure that your documents and files are scanned and stored away securely. This way, you no longer have to worry about someone unauthorized having access to your files and other important data.

The digital age we know today will continue to grow and develop with new innovations that will change the way we print and scan in the future. So, what are you going to do to prepare your business? 

When you’re ready to learn more about document scanning for your Reading PA area business call us at Resource Data Management at 215-953-5175, or you can contact us to get a Free Analysis. We serve the entire Mid-Atlantic region!

Getting the Facts on X-Ray Recycling

| | X-Ray Recycling

You likely already know it’s a good idea to recycle your facility’s old x-rays. But do you know why and where you should have them recycled? As experts in x-ray recycling for Reading PA and the entire tri-state area, we’ve gotten a few questions about it and how it works. That’s why we’d like to take some time to offer up the hard facts when it comes to x-ray recycling. And, if you have any additional questions about x-ray recycling, document storage or any of the other services we provide don’t hesitate to give us a call.

RDM Inc X-Ray Recycling

For one, medical x-rays contain a few types of information about the patient; information such as name, age and, of course, the current or previous medical condition of the patient. This is what HIPAA wants to protect patients from. It is common sense today that all patients are entitled to their privacy, that is why the rule puts the responsibility on the physician to make sure the medical records, including x-rays, are destroyed along with any type of patient information on it.

The guidelines for disposal of x-ray film states that proper care must be taken to destroy medical records and the destruction process must be secured. Here at RDM, we take this seriously and work to ensure a secure x-ray recycling process. 

Another reason for purging x-rays besides clearing space is for silver recovery. The x-rays do contain silver in various amounts, depending on the type of film. Facilities who have some amount of film usually would want to bring revenue from it in order to recover the film purging labor costs.

Here at RDM, we offer terminal systems and recirculating silver recovery with state-of-the-art equipment and unique systems to assist our customers in achieving environmental compliance.

Contact the professionals here at Resource Data Management and we can tell you all about the x-ray recycling process, how it works and how you can get started recycling your x-rays. The only thing no one can argue with is facts. During the long period of our activity in the x-ray recycling business, we have gained trust and a fantastic reputation for our dependability.

Interested in learning more about x-ray recycling as well as the many other services we provide? If so, give us a call here at Resource Data Management at (215) 953-5175 or contact us online for a free analysis! We can answer any questions you have about x-ray recycling for your Reading PA area office. We serve the entire Mid-Atlantic region.

Is Records Management Just for Large Businesses?

| | Records Management

Simply put, records management is essential for all businesses large and small. Proper, professional Records management is there to provide a history of documents and decisions as well as to ensure continuity. These benefits apply to all companies and organizations, no matter the size; from the smallest operation to a Fortune 500. They even apply to individuals. As experts in records management for Trenton and the surrounding areas, we would like to tell you more about this essential service and how it can help your business no matter its size. 

Business Files

For one, all businesses must keep records no matter the size and scope. Aside from the Internal Revenue Service’s guidelines about keeping tax records, there are no set standards about how long you must keep business records. Many accountants and lawyers recommend keeping original business documents for seven years, as that’s the statute of limitations for many tax audits, lawsuits, and other possible claims. These types of suggestions for records management apply to both small and large businesses. 

Whatever the size of your business, it is important to keep in mind that records management is most effective if implemented organization-wide, rather than just within certain departments. Keeping records well organized helps companies protect institutional data as well as maintain evidence of activities, transactions, and more. An effective records management system can save money on storage as well as improve an organization’s efficiency, no matter its size. 

If you’re uncertain about whether or not you need records management, the short answer is that every business should have some type of records management system in place. Beginning a records management program does not need to be daunting. The key to the system will be the quality of your service. The professional company responsible for your records management should keep your records safe, secure and accessible. Here at RDM, we do just that.

At RDM, whatever the needs of your business, we provide document and records management solutions for businesses of all sizes throughout the area. We have a secure and climate-controlled storage facility where we store valuable business records for our clients.

In an economy that’s increasingly driven by technology, security, data maintenance, social media, and compliance, effective records management is crucial to your company’s success. To learn more about records management for your Trenton area business, call us at Resource Data Management at 215-953-5175, or you can contact us to get a Free Analysis. We serve the entire Mid-Atlantic region.

Going Paperless in 2020: How Document Scanning Can Organize & Update Your Office

| | Document Scanning

It’s 2020; is your office as organized and up-to-date as you’d like? Do you feel like you’re falling behind in certain areas? When it comes to technological advances, it can be difficult and sometimes expensive to make big, expansive changes. And, when you’ve been doing business a certain way for so long, jumping into a new way of doing things can be a little intimidating. However, with document scanning, eliminating old cumbersome files can be easy and affordable with help from Resource Data Management, Inc. We specialize in document scanning for Wilmington and the surrounding area and can help update your office with digital files that are organized and easy for you to access. 

RDM Inc Document Scanning Wilmington

Going paperless offers a wide variety of benefits and we are here to tell you more about them! For one, instead of spending time at your filing cabinet trying to find the information you need, you simply use imaging software to quickly search for the information or file you need. Get what we need when we need it at the click of a button. 

Document scanning can also help your office get organized! You do not have to worry about a file being misfiled or misplaced. All of the information you want and need is at your fingertips and accessible to those with permissions. 

As industries today move away from physical records and begin to embrace digital document storage, the benefits continue to grow. When you begin looking into document storage and scanning, you might think you will have to go completely paperless. However, we can actually tailor our document storage services to fit you and your company’s specific needs. We offer physical off-site storage of documents with rapid document retrieval and immediate access to your information.

When you get a hard copy file, it probably passes through several different hands. It could then sit in a box or out on a desk for hours or even days, where anyone could see it and have access to it. However, with document scanning, we use encryption and other secure measures to make sure that your documents and files are scanned and stored away securely. This way, you no longer have to worry about someone else having access to your files and other important data.

Are you interested in getting more information about document scanning for your Wilmington business or anywhere else you’re located in the tri-state area? Call us at Resource Data Management at 215-953-5175, or you can contact us to get a Free Analysis. We serve the entire Mid-Atlantic region.

How to Make Your AP Processing A More Efficient Process in 2020

| | Accounts Payable Processing

In every line of business, the cost and time savings provided by automation in virtually every aspect of operations, especially accounts payable, are too great to ignore. With automated accounts payable processing for your Delaware business, you can maximize the benefits of fast and accurate invoice processing. And, the experts at Resource Data Management are here to help you with the transition and implementation. We can help make the transition as smooth as possible and help you get the most out of your AP processing. 

accounts payable processing Delaware

First of all, it’s important to create a plan for your workflow transition and we can help you do just that! We will have your system implemented and ready in 30 days or less, barring any elected enhancements. The faster we get you up and running, the sooner you’ll see the turn-around speed and ROI. Our contemporary interface design makes it easy to adapt to automation technology and directs you immediately to your assignments upon login.

It is also important to use trusted software. Today’s software, and particularly WebDocs used here at RDM allows robotics to handle repetitive and labor-intensive tasks, particularly the long tail of tasks, freeing up time for you and your employees for more important ones.

In fact, WebDocs customers reduce their invoice processing and approval time from weeks down to just days. For those who benefit from early payment discounts, the ROI in time savings alone pays for the system in the first couple of months.

With WebDocs for your invoice management, all invoices and documents pertaining to POs, check requests, receiving documents and more are cataloged and accessible only by those with the set permissions. This allows you and your business to have all-important audit preparedness. And, the new year is a great time to get organized prepared in the event of an audit next year.

Accounts payable processing from RDM is also easy to implement. Because our interface design stays up to date, it is simple to set up and begin using. Better yet, we can have your system implemented and ready in less than a month, so long as there are no unforeseen hurdles or desired enhancements.

And, with accounts payable processing, you’ll be able to go paperless! Paper slows down the AP process. Paper requires a printing process and physical transportation. Then it piles up or is thrown away. It requires labor and many steps to move a few bits of transaction data from one place to another.

By electronically managing the documents and information that drive your accounts payable processes, you reduce manual work effort, increase visibility, and improve process controls and tracking!

For more information on accounts payable processing for your Delaware business, please give us a call at 215-953-5175 or Contact Us. We will be happy to help you find the best solution for your needs. We serve the entire Mid-Atlantic region.