Blog Posts by RDM

Accounts Payable Processing: Getting Started

| | Accounts Payable Processing

While your business has likely had a manual accounts payable processing system set up for quite some time, you don’t need to accept this antiquated way of doing things any longer! Manual accounts payable process can often be costly, prone to errors and even drain on profitability. Businesses of all shapes and sizes are working to find ways to lower costs and streamline their invoice-to-payment process. Accounts payable automation tools are available, but where should a company start? As the experts in AP Processing for New Jersey, we’d like to tell you more about this service and how you can get started streamlining your accounts payable process. 

AP processing New Jersey

The first step in a better way to do AP Processing starts with a call to Resource Data Management. Not only can we make managing accounts payable procedure more efficient, but our approach is easy to implement and completely customizable based on need and workflow. We will begin by learning more about your needs as a business and then customize an AP Processing plan that’s easy to use for both you and your employees. Once in place, some of the features available include:

  • Vendors and users are able to receive notifications on the progress of their invoices and payments.
  • Set up for exporting data into invoices or line item data through any CSV into any type of system.
  • Integrates with an assortment of accounting and ERP systems.
  • And more. 

AP Professing from RDM is also easy to implement. Because our interface design stays up to date, it is simple to set up and begin using. Better yet, we can have your system implemented and ready in less than a month, so long as there are no unforeseen hurdles or desired enhancements.

And, rather than each branch or division of your company having a different way of doing things like with the old manual system, using WebDocs for accounts payable processing practices means everyone is doing things the same way. Thanks to WebDocs, we are able to simplify your accounts payable processing procedures. Not only can we make managing accounts payable procedure more efficient, but our approach is easy to implement and completely customizable based on need and workflow.

Our easy-to-use interface design makes it easy to adapt to automation technology and directs you immediately to your assignments upon login. And in addition to the standard accounts payable workflow, other workflows can be combined to satisfy a more complex process.

These are just some of the ways it’s easy to get started on a better way to do AP Professing. If you would like more information on how to increase productivity with AP Processing for your New Jersey business, please give us a call at 215-953-5175 or Contact Us. We will be happy to help you find the best solution for your needs.

Microfilm and Microfiche in the Digital Age

| | Digital Conversion

Microfilm and microfiche have their place in history. They were at one time a good way to record and store company information. However, if you find that you have drawers and drawers full of information that you can no longer access but want to preserve; we can help. Here at Resource Data Management, we offer microfiche conversion for Reading PA and the surrounding areas and can help you bring your stored information into the 21st century. No longer worry about losing valuable information. Our scanning solutions will preserve your history! Here’s how:

microfiche conversion

In many instances, old rolls of microfiche are not easily accessible and cannot be shared between various people within the organization. When you hire the experts at RDM, we will scan and index the Film or Fiche with keywords or index values, to help users to quickly locate and access the data for which they are looking. Once scanned and indexed, we convert the images into a number of popular image formats, including TIFF or PDF. Just like microfilm, converting these images into current formats make them instantly available, either from your document management system.

As time passes, the equipment, known as a Microfilm or Microfiche Reader, used to search for data on these rolls is damaged or unavailable, making access to the information nearly impossible. Microfiche conversion allows your employees to not only access documents more easily, but in some cases; it allows them to access them for the first time. Many employees these days are no longer trained or able to use most of the old machinery needed to access information on a microfiche and are unfamiliar with microfiche in general. This is another reason microfiche conversion is necessary.

With microfiche conversion you can provide your business with advanced document retention capabilities, which are perfect for legacy files including personnel records, payroll, tax records or old blueprints. The documents become instantly available to the appropriate staff.

In short, when you provide immediate access to information that was once stored on Microfilm or Microfiche, your organization will be better equipped for today’s market.

There are so many great reasons to schedule microfiche scanning for your unique business. To learn more about microfiche conversion for your Reading PA area business or if you have questions about implementing microfiche conversion for your business, please give us a call at 215-953-5175 or Contact Us. We serve not only Reading but the entire surrounding tri-state area.

Save on Space with Digital Documents & Blueprints

| | Document Scanning

Do you own or manage an architecture firm or other business where blueprints, plans and drawings are a daily necessity? If so, it’s likely all of that paper is taking up quite a bit of space stowed away in numerous filing cabinets. Save space and increase workflow by converting large format documents such as blueprints, architecture plans and engineering drawings into digital files. Here at Resource Data Management, we are the experts in blueprint scanning for New Jersey and the entire Tri-State area and can help you save space and go digital!

Blueprint Scanning New Jersey

Having a paperless office doesn’t have to mean purchasing expensive equipment or hiring more people. RDM can help you save money, improve the quality of your document imaging efforts through outsourcing and save time on your road to success through our document scanning services. Blueprint scanning is a practical way to make your office more efficient and effective, as well as ensure you have more room to get tasks accomplished.

And, when your blueprints are converted to digital files, they can be more easily shared with your clients or staff. For example, when your sister office or other location needs to access a particular blueprint, being able to send an electronic file rather than a hard copy is invaluable when it comes to your time. You can also have safeguards set up to prevent unwarranted changes.

Blueprint scanning also means you don’t have to work around stacks of older blueprints or paperwork. Studies show that offices where the workspace is kept neater and uncluttered have happier, more efficient workers.

And, you can forget about worries of misplacing blueprints! Your company’s blueprints will be safely stored on the cloud where they’ll be safe and easily accessible by those you give the right permissions. At RDM we guarantee the highest quality images for all of your documents. Converting your blueprints with blueprint scanning can even help improve access to information. No more hours spent leafing through hundreds of blueprints tucked away in old rusty filing cabinets! Your scanned blueprints can be available to you and your chosen employees digitally.

Are you ready to learn more about blueprint scanning for your New Jersey business? Our team has the blueprint scanning experience and expertise to convert your oversized documents to digital images while preserving the highest levels of quality. Call Resource Data Management at 215-953-5175, or you can contact us to get a free Records Management Analysis.

Boost Efficiency & Security with Accounts Payable Processing from RDM

| | Accounts Payable Processing

For many businesses, accounts payable processing like sending and receiving invoices is a standard practice. But streamlining the workflow for these invoices is near impossible. Most invoices arrive at your office through different formats i.e., mail, email, etc. They are likely then scanned manually or the attachments are saved to a drive. All of this can create holes in security and add on time-consuming, tedious tasks. This way of doing things lacks standardization, so an invoice can often become difficult to track down later on. As a result, keeping invoices straight is quite a challenge. Invoices can become misplaced or even be accessed by someone who does not have the authority to do so. Luckily, there is a better way to do things; automated accounts payable processing from RDM. We specialize in accounts payable processing for Harrisburg and the surrounding areas and are here to tell you more about it and how it can make your accounts payable more efficient and more secure.

accounts payable processing Harrisburg

For one, by updating and outsourcing your accounts payable processing, you can enjoy audit preparedness and a more streamlined, more organized workflow. All of your invoices and related documents including POs, check requests, and more will become cataloged and easily accessible by those with set permissions. In the event of an audit, you will have everything you need; no need to rummage through old files and receipts.

With automated accounts payable processing you can also eliminate the risk for human error. When you put your invoices through manual processes for approval and payment, the possibility for human error is high as are the wait times. An invoice needs to be approved before it can be paid, but when an invoice needs to be manually routed, approved, and signed, there is a significant risk of error. By automatically routing an invoice from person to person electronically, approval processes can be carried out much more smoothly. Plus, since the invoice is digitally stored on-premises or in the cloud, there’s no fear of the invoice being lost along the way.

Now that your invoices are automatically captured and indexed, tracking invoices through each stage of the process is simple and secure. With paperless accounts payable processing, credentials are required in order for someone to view an invoice. As a result, only those who are authorized will be able to view the invoice.

Are you interested in learning more about accounts payable processing for your Harrisburg area business? Call Resource Data Management at 215-953-5175 or contact us and set up your Free Analysis.

Celebrate Earth Day by Updating Your X-Ray Disposal Practices

| | X-Ray Recycling

Earth Day is April 22nd and a great time to take a look at your business and ensure you’re doing everything you can to protect the environment. As a medical office, one of the most important places to start is with the proper disposal of your x-rays. Don’t throw out your x-rays! Protect the environment and your patients’ privacy by recycling them. As the area experts in x-ray recycling for Wilmington, we would like to tell you more about it and what makes it such an essential task to consider–especially on Earth Day.

x-ray recycling Wilmington

Businesses that use and process x-ray films often have thousands of films in storage that need to be properly disposed of. Today, the ideal way to remove this material is to use x-ray film recycling. Unlike other materials that can be recycled, x-ray films must be given special care.

X-ray recycling from Resource Data Management offers a safe, easy and efficient way to dispose of your office’s old x-rays. X-ray film is made of PET plastic and is coated with silver, a rare earth mineral and a precious metal. So, when you throw away x-rays you are not only putting PET plastic, but valuable silver, in the garbage and ultimately, in the landfill. By recycling x-rays instead of throwing them away you can help prevent more waste from piling up in the nation’s landfills.

And, here at RDM, we are committed to being environmentally responsible. We always practice safe handling of materials waste, so you can rest easy putting your trust in us to handle your x-ray materials with care. Our services help reduce the amount of medical records waste being put in the trash and environment and we are committed to helping facilities find alternative methods to throwing materials away, such as recycling, reusing and storage.

So, this Earth Day, call the professionals at Resource Data Management and we can get your office up-to-date. We can even help you go paperless! Our services are also convenient for any size facility or practice because we come to you. You don’t have to worry about gathering all your x-ray films together and transporting them to our location; we can come to you!
We want to help your facility be more efficient and environmentally friendly so contact us today to learn more! For more information about x-ray recycling for your Wilmington area facility, give us a call here at RDM at (215) 953-5175 or Contact Us online.