Blog Posts by RDM

How Document Scanning & Storage Can Help with Office Spring Cleaning

| | Document Storage

Are you planning on doing some heavy spring cleaning at your office this spring? One of the most essential steps towards a clean office is going paperless and organizing your files. Without proper document storage, you’ll still have clutter and stacks and stacks of files. So, don’t skip one of the most important parts of cleaning the office; document storage!document storage

The experts here at Resource Data Management can help you get organized with document storage for your New Jersey office. We have off-site document storage to keep your important business information safe while decluttering your office. We have a secure, climate-controlled facility that provides an ideal place to store any valuable business records. Our facility is equipped with comprehensive fire suppression systems and a state-of-the-art alarm system. You can rest easy knowing your files and documents are safe and secure. Ready to learn more? Here are some more ways document storage can help your business.

In addition to cleaning up the workplace there are numerous other reasons and benefits from implementing document storage with a decluttering project. For one, scanning your records and converting them to digital format provides a more permanent answer for how to keep the workplace free from clutter. While general reorganizing helps boost productivity in the short term, searching and refiling papers still takes time and eventually the clutter will build back up again. This means, you’ll still end up wasting time over the course of the year. By using scanning to clean up files though, it provides a solution for both problems. Not only will converting to digital clear out paper clutter permanently, it will also boost productivity with the ability for users to quickly find and use the new files in an electronic document management system.

And, with costs on digital document storage falling drastically over the past several years, it has become affordable for the smallest of businesses to make this conversion and storage option happen. Document storage also saves you money as your documents are sent off-site, allowing you to make better use of your office space and your time. Your staff no longer gets overwhelmed by paperwork.

  • All-in-all, document storage helps:
  • Lower costs
  • Higher productivity
  • Improve information security
  • Simplify retention tracking
  • And more

And, these are just some of the ways document storage can help your business this spring! Want to learn all that there is to know about document storage in New Jersey? Call RDM at (215) 953-5175 or Request a Free Analysis.

Getting the Facts About Aperture Card Conversion

| | Digital Conversion

At first glance, many don’t know what an aperture card is. Aperture cards are from the pre-modern computer-based search system. When you needed to find a specific item or reference number, cut-out notches on the aperture card itself would allow you to locate it because of the specific position and size of the cut-outs. It may sound overly time-consuming now, but at the height of its popularity, it was incredibly advanced technology for the time. As helpful as they may have been at the time, being used from the early 1950s until now, there have been a number of advances in technology and better solutions created in document storage. However, many companies still have valuable information trapped on the cards, much like the closely related microfilm and microfiche. That’s where aperture card conversion comes in. Aperture card conversion scans the metadata and images, converting them to a digital file you can access on your computer. At Resource Data Management, we specialize in aperture card conversion for Harrisburg and the surrounding areas and are here to tell you more about it!RDM Inc | Resource Data Management

What It Is

An aperture card is a type of punched card with a cut-out window into which a microfilm with an image has been mounted. And aperture cards are usually punched with machine readable metadata that goes along with the image. Aperture cards are typically used in engineering and the like for blueprints and plans. The information about the drawing, for example the drawing number, is often both punched and printed on the card.

Why It Needs to Be Converted

While many aperture cards still play an important role in archiving, their role is being replaced by digital systems. Aperture card conversion converts the information stored on the aperture card to a digital format, allowing businesses to access the information again on their computer.

What Aperture Card Conversion Is

Aperture card conversion allows you to convert your cards to digital images for improved access and retrieval. RDM will use the Hollerith or handwritten data on the card to provide an index resulting in immediate access to valuable data.

Benefits of Aperture Card Conversion

There are many benefits to aperture card conversion. For one, it converts the data stored on the aperture card to a digital and shareable format. You will be able to house essential data in a digital format that you can share with employees or send via email, save to the cloud, etc.

Handling physical aperture cards also requires machinery, and processing optical film takes significant time. So, it is a good idea to keep them as a backup. But digital format makes more sense and is more convenient for today’s operating systems.

When you’re ready to look into aperture card conversion for your Harrisburg business, give us a call. We serve not only Pennsylvania but the entire surrounding tri-state area. If you have questions about implementing aperture card conversion for your business, please give us a call at 215-953-5175 or Contact Us.

The Benefits of Implementing Accounts Payable Processing in 2019

| | Accounts Payable Processing

When it comes to accounts payable, you or your business may have been doing things the same way for years and you’ve gotten used to it. However, the beginning of a new year is a great opportunity to look at things from a new perspective. It’s a great time to reflect on what works, what doesn’t and what’s new for the road ahead. As experts in accounts payable processing for Trenton and the entire Tri-State area, we’d like to discuss the many benefits of updating your accounts payable this year.

accounts payable processing

For one, electronic invoicing is gaining increasing attention in North America. The federal government will officially be moving toward e-invoicing and many industries are now solely operating digitally.

In the year ahead, mid-size and smaller businesses will increasingly be reaping the benefits of using electronic accounts payable processing for many reasons. Today’s software, and particularly WebDocs used here at RDM allows robotics to handle repetitive and labor-intensive tasks, particularly the long tail of tasks, freeing up time for you and your employees for more important ones.

In fact, WebDocs customers reduce their invoice processing and approval time from weeks down to just days. For those who benefit from early payment discounts, the ROI in time savings alone pays for the system in the first couple of months.

And, in using WebDocs for your invoice management, all invoices and documents pertaining to those invoices like POs, check requests, receiving documents and more are cataloged and accessible only by those with the set permissions. This allows you and your business to have all-important audit preparedness. And, the new year is a great time to get organized prepared in the event of an audit next year.

Our contemporary interface design makes it easy to adapt to automation technology and directs you immediately to your assignments upon login. And in addition to the standard accounts payable workflow, other workflows can be combined to satisfy a more complex process. With today’s accounts payable processing you can streamline your entire process for a far more efficient workflow in the new year!

Are you interested in getting some more information on how to increase productivity at your Trenton office with accounts payable processing and invoice processing automation? Please give us a call at 215-953-5175 or Contact Us. We will be happy to help you find the best solution for your needs.

How Professional X-Ray Recycling Can Help You & Your Patients

| | X-Ray Recycling

There are many regulations when it comes to the proper disposal of medical waste and your office’s x-rays are no exception. Proper x-ray disposal directly effects not only your medical office but every one of your patients. The Health Insurance Portability and Accountability Act leaves the responsibility for the x-ray film disposal process with the physicians and facilities, and also gives physicians the choice of doing an on-site or off-site destruction. However, the HIPAA rule does state that the disposal of x-ray films and other medical records must be done in a way that preserves the confidentiality of the information. That’s where professional x-ray recycling comes in to help. As experts in x-ray recycling for New Jersey and the entire tri-state area, we’d like to tell you more about it and what makes it so essential for any medical facility to employ.RDM Inc X-Ray Recycling

Whether you have a large or small amount of x-rays, they need to be recycled rather than thrown in the trash. And, each one of your x-ray contains private medical information of a patient, so it is essential to have them disposed of properly. Although you do need to keep your x-rays for a number of years for patient’s medical records, eventually there comes a time to dispose of them. You can’t just stockpile your x-rays forever; they eventually need to be disposed of in an environmentally conscious, compliant way.

The main component of an x-ray film is PET plastic, and it is coated with silver, a rare earth mineral and the precious metal we are all familiar with. So, throwing away an x-ray means you are putting PET plastic and silver in the trash, which ultimately goes to a landfill. X-ray recycling is the right thing to do for proper disposal.

At RDM we are HIPAA-compliant and can recycle all kinds of x-ray film such as medical, veterinary films, expired or scrap x-ray film, all kinds of developed, discarded films, outdated, old, exposed or even new, unexposed x-ray film.

X-ray recycling is simply the right thing to do for not only for the environment, but for your patients as well. Are you ready to learn more about x-ray recycling for your New Jersey office? If so, give us a call here at Resource Data Management at (215) 953-5175 or contact us online for a free analysis!

What You Should Know Before Going Paperless

| | Records Management

Paper documents and walls of filing cabinets have been the way to keep and organize files in the office for decades, even centuries. Technology has come a long way since then and exploding in the last few years. Paper is no longer the smartest option and the world is going paperless! Many offices and homes worldwide are transitioning from physical documents to electronic document management systems. As experts in records management for Reading PA and surrounding areas, we’d like to give you some essential information to help you on your way.RDM Inc Document Scanning Services

One of the top three reasons a business has not yet gone paperless is a lack of management initiatives. Essentially, employees are ready and willing to go paperless, but nobody is leading the way or providing the tools. That’s where we come in. More and more business people are starting to realize that paper is an expensive and inefficient way to manage their information, and so they enlist the help of professional records management. At RDM we understand that going paperless isn’t something that happens overnight; it is a process that takes effort.

Many business owners and at home workers are intimidated by the idea of going paperless. But it really can actually be a time saver. With records management, gone are the days of endlessly sifting through old records and documents in search of that one record you need! Document scanning makes it easier than ever to access the files and documents you need when you need them. And less time spent searching for what you need means more time to spend on doing the work that really matters: keeping your customers happy and your business operations running smoothly and efficiently.

It is important to find the right digital document management system to aid you going paperless. At RDM we work with you to custom tailor a solution that will work best for your unique business. And, we have found that once implemented, it takes a relatively short time for employees to become accustomed to the new system.

Once you have your current documents switched to electronic copies, you can’t stop there. Tell your clients about the switch you’ve made. This can allow you to easily share documents and information. Make sure to send out an email addressing any concerns regarding security, and tell them about all of the benefits they’ll experience from the switch.

Are you interested in learning more about records management in Reading PA and the surrounding areas? Call us at Resource Data Management at 215-953-5175, or you can contact us and get a Free Analysis.