Blog Posts by RDM

The Importance of Accounts Payable Processing

April 26, 2018 | Resource Data Management | Accounts Payable Processing

Will this year be the year your accounts payable department gets totally automated? Or, will it be the year your organization is hacked? Protect your important information while making it more easily accessible to those who really need it with AP processing for your Harrisburg area business. Professional, trusted AP processing can help make your accounts payable process far more efficient and also more secure. At RDM we specialize in AP processing and are excited to tell you more about it.

AP Processing Saves You Time and Money

At RDM we use WebDocs for all of your AP Processing needs. WebDocs can help you reduce invoice processing and approval time from weeks down to just days. For those who benefit from early payment discounts, the ROI in time savings alone pays for the system in the first couple of months.

Quick Implementation

At RDM we can have your system implemented and ready in just 30 days or less. The faster we get you up and running, the sooner you’ll enjoy the power of WebDocs and return on investment we talked about above.

Ease of Use

WebDocs by RDM can enhance your company’s daily processes by implementing advanced integrations and incorporating automation for check requests, workflow escalations and email notifications. Our easy-to-use, modern interface makes it easy to adapt to the automation technology and even directs you immediately to assignments upon login.

Secure, Dependable & Paperless

By having everything in one place, it is easier for those who are given access to catalog and retrieve the information. Plus, you will have a digital trail of any changes like who authorized payments, what was authorized, when it was authorized and why the payment was made etc.

And, gone are the days of sensitive information on invoices sitting on a desk waiting to be added to a computer. Our WebDocs system allows your AP processing team input information quickly, using digital copies that are stored in the system.

Whatever it is your unique business needs, we can custom tailor an AP processing solution for you. Interested in getting more information about AP processing for your Harrisburg area business? Call Resource Data Management at 215-953-5175 or contact us and set up your Free Analysis.

Aperture Card Scanning and How it Can Help Your Business Get Organized

March 14, 2018 | Resource Data Management | Digital Conversion

Aperture cards are a dying art form. And though they were at one point one of the best ways to archive important material, they will soon become obsolete. That is why it is so important to invest in aperture card conversion for your New Jersey business. Before your important information becomes next to impossible to access, have your aperture cards scanned and converted to a more convenient, accessible format. At RDM, we are experts in document scanning and can provide your business with aperture card conversion that is professional, convenient and trustworthy. But first, we’d like to put together a rundown of what aperture card conversion is and what it can do for you.

What is an aperture card?

These are types of punched cards with a cut-out window into which a microfilm with an image has been mounted. And, they are usually punched with machine readable metadata that goes along with the image. Aperture cards are typically used in engineering and the like for blueprints and plans. The information about the drawing, for example the drawing number, is often both punched and printed on the card. And, while many aperture cards still play an important role in archiving, their role is being replaced by digital systems. This is where aperture card conversion comes in; this process is what converts them to a digital, shareable format.

What is aperture card conversion?

Aperture card conversion allows you to convert your cards to digital images for improved access and retrieval. RDM will use the Hollerith or handwritten data on the card to provide an index resulting in immediate access to valuable data.

Are there any benefits to keeping my aperture cards?

Aperture cards have, for archival purposes, some advantages. They have a 500-year lifetime and are human readable. However, without the bulky machine to read them, hey are almost impossible to access. Most of the disadvantages are related to the well established differences in technology. For example, searching for given content is considerably slower. Handling physical cards also requires machinery and processing optical film takes significant time. So, it is a good idea to keep them as a back up. But, digital format makes more sense and is more convenient for today’s operating systems.

Aperture cards must also be treated with great care so they do not become damaged. That is why it is best to choose aperture card conversion to keep your data safe, secure and accessible.

At Resource Data Management, our goal is to help you have the most efficient and effective office possible. So, when you’re ready to look into aperture card conversion for your New Jersey business, give us a call. We serve not only New Jersey but the entire surrounding tri-state area. If you have questions about implementing aperture card conversion for your business, please give us a call at 215-953-5175 or Contact Us.

The Many Benefits of Blueprint Scanning Services

February 8, 2018 | Resource Data Management | Document Scanning, Document Storage

Traditional printed paper blueprints and other large format drawings provide valuable engineering and architectural information for your business on a daily basis. But they can be difficult to manage and store, can degrade over time, and can be difficult to share or update. That’s where blueprint scanning for your Wilmington business comes in. There are many benefits to blueprint scanning and similar processes and the experts here at RDM are here to tell you all about them!

Let’s face it, your paper blueprints are probably taking up a lot of space in your office. Each one needs to be tucked into some type of filing system for storage and location purposes. Those large format cabinets take up precious floor space in your office. Now try to imagine that space without a bunch of filing cabinets. Think about all the additional space you will enjoy! Blueprint scanning can make this happen! Blueprint scanning and storage have become increasingly popular over the years, replacing or minimizing the need for huge filing cabinets and streamlining the storage and retrieval process.

At RDM we guarantee the highest quality images for all of your documents. Converting your blueprints with blueprint scanning can even help improve access to information. No more hours spent leafing through hundreds of blueprints tucked away in old rusty filing cabinets! Your scanned blueprints can be available to you and your chosen employees digitally. With blueprint scanning you will be able to locate and share blueprints with the click of the mouse!

We can even store the actual physical paper blueprints offsite or have them disposed if you wish; whether through shredding or recycling. Thanks to the Internet and ever-expanding technology, it is easy to keep your scanned blueprints filed away and accessible electronically.

And, all of our services are secure and confidential. We employ every method we can in order to keep your data as safe as possible from security breaches and other security-related issues.

Our team has the blueprint scanning experience and expertise to convert your oversized documents to digital images while preserving the highest levels of quality. So, don’t hesitate any longer! Give the experts at RDM a call today. We can answer any questions you have about blueprint scanning, give you information on how it can help your unique business and get you scheduled for a consultation as soon as possible.

So choose blueprint scanning for your Wilmington business. To learn more, call Resource Data Management at 215-953-5175, or you can contact us to get a free Records Management Analysis.

Update Your Office: Welcome 2018 with Microfiche Scanning

December 8, 2017 | Resource Data Management | Digital Conversion, Document Scanning, Document Storage

Ring in the New Year and bring your office into 2018 with microfiche scanning from Resource Data Management. Since the mid-1800’s, Microfilm and Microfiche have been a reliable way to create a hard copy file for storage and saving documents. In fact, over the centuries they have proven essential to efficient information management. But with the advances in technology in converting data from Microfilm to a more serviceable format, such as TIF or PDF images, microfiche has become obsolete. Therefore, it is essential to your business and for all companies and government organizations to invest in microfilm and microfiche conversion. RDM offers microfiche conversion for New Jersey and the entire Tri-State area of New York, New Jersey and Pennsylvania.

Why the need to convert old microfiche documents to PDF?

It’s almost 2018! In many instances, old rolls of microfiche are not easily accessible and cannot be shared between various people within the organization. In addition, as time passes, the equipment, known as a Microfilm or Microfiche Reader, used to search for data on these rolls is damaged or unavailable, making access to the information nearly impossible. Microfiche conversion allows your employees to not only access documents more easily, but in some cases; it allows them to access them for the first time. Many employees these days are no longer trained or able to use old, antiquated machinery and are unfamiliar with microfiche in general. This is another reason microfiche conversion is necessary.

How does microfiche conversion work?

It’s easy! RDM helps clients to convert rolls of Microfilm and Microfiche jackets to images on CD, DVD, or online. We will index the Film or Fiche with keywords or index values, to help users to quickly locate and access the data for which they are looking. As the demand for immediate, shared access to information increases, RDM offers clients an easy method of changing this information to TIF or PDF images.

The results.

In short, when you provide immediate access to information that was once stored on Microfilm or Microfiche, your organization will be better equipped to address the needs of your end-user. Information can be searched and retrieved in seconds, without needing any specialized equipment. Additionally, data is more readily availability to help with audit and compliance requirements, such as the Freedom of Information Act.

At Resource Data Management, it is our goal to help you have the most efficient and effective office possible. So, welcome 2018 and look into microfiche conversion for your New Jersey business. We serve not only New Jersey but the entire surrounding tri-state area. If you have questions about implementing microfiche conversion for your business, please give us a call at 215-953-5175 or Contact Us.

Implementing an Accounts Payable Processing System for your Business

September 22, 2017 | Resource Data Management | Accounts Payable Processing

With news that well-known companies have been hacked becoming more common, it has become increasingly more important to take every precaution to protect your company and client information. Consequently, when you are a business in Wilmington, Delaware, or the surrounding tri-state area needing accounts payable processing accomplished, you want a team of data management professionals who have your back. Along with a secure system, you need a way to connect with users so that work gets accomplished.

As a reputable document scanning and management company, we understand the challenges you face, and offer a service to make your business all it needs to be. Thanks to WebDocs, we are able to simplify your accounts payable processing procedures. Not only can we make managing accounts payable procedure more efficient, but our approach is easy to implement and completely customizable based on need and workflow. Once in place, some of the additional features available include the following:

Can be set up for exporting data into invoices or line item data through any CSV into any type of system.
Both vendors and users are able to receive notifications on the progress of their invoices and payments.
Integrates with an assortment of accounting and ERP systems.

Advantages of Using WebDocs for Accounts Payable Processing

If you are trying to determine if it is time for your office to change to a new approach for your accounts payable processing system, then consider these important benefits of making the change:

Easy to Implement – Because our interface design stays up to date, it is simple to set up and begin using. Better yet, we can have your system implemented and ready in less than a month, so long as there are no unforeseen hurdles or desired enhancements.
Standardization – Rather than each branch or division of your company having a different way of doing things, using WebDocs for accounts payable processing practices means everyone is doing things the same way.
Audit Preparedness – By having everything in one place, it is easier for those who are given access to catalog and retrieve the information. Plus, you will have a digital trail of any changes – who authorized payments, what was authorized, when it was authorized and why the payment was made, or not.
Less Paper Needed – Eliminate the need for stacks of invoices sitting on your desk waiting to be added to the computer. A WebDocs system lets your accounts payable processing team input information quicker as it uses digital copies that are stored in the system.

At Resource Data Management, it is our goal to help you have the most efficient and effective accounts payable processing system available for your business in Wilmington or the surrounding tri-state area. If you have questions about implementing the WebDocs system in your company, please give us a call at 215-953-5175 or Contact Us.